The Trustees of the Scioto County Public Library met on this date at 12:13 p.m. On roll call, the following members were present: Mr. Ryan Salmons – President of the Board, Ms. Joan Roberts – Vice President of the Board, Mrs. Jennifer Schackart – Board Member, and Mrs. Tamela Morton – Board Member. Representing the library were Paige Williams – Director, Linda Berry – Deputy Director, Travis McNeilan – Fiscal Officer, Keely Woloschek – HR Manager, and Katie Williams – Marketing Manager. The following visitors were present: Joseph Horsley and Bob Heatherly.

Mr. Ryan Salmons, President of the Board, appointed Mrs. Tamela Morton as Secretary Pro Tempore.

Mrs. Schackart motioned, seconded by Ms. Roberts, to approve the minutes of the Regular Meeting – March 20, 2025, and ordered them to be filed. On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Morton motioned, seconded by Mrs. Schackart, to approve the March 2025 financial reports, subject to audit. On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Morton motioned, seconded by Ms. Roberts, to approve the March 2025 bills in the amount of $354,022.51 (including payroll). On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Audit, Budget, & Expenditures

Mrs. Schackart motioned, seconded by Ms. Roberts, to approve the following donations for 2025 Q1 in the amount of $3,479.86:

On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Schackart motioned, seconded by Mrs. Morton, to approve the following refunds and reimbursements for 2025 Q1 in the amount of $28,622.28:

On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Schackart motioned, seconded by Ms. Roberts, to approve amending the budget to increase account 101-00-5-4102 (Books – Youth Services) by $600.00 and to establish a purchase order to purchase children’s books using the donation from Scioto County Homemakers. Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Schackart motioned, seconded by Mrs. Morton, to clarify board approval of the fund transfers from the General 101 fund to the Capital Projects 401 fund ($7,500.00 on 1/14/25 and $47,798.50 on 2/21/25) that were associated and required for the approved payments for the Lucasville Stream Restoration project. On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

2023-2024 Audit Update (Informational)

Everything has been smooth with the audit. The auditors are done with on-site work. This week they are working on drafting the audit report. After that it will just be handed up to mangers and the Chief Auditor to be completely reviewed and finalized. We should receive the final report in a month or so. As of writing this there are zero findings and zero issues that need addressed with procedure/policy changes.

Fiscal Officer CPIM Certification and Fiscal Integrity Act Certification (Informational)

As discussed at the last meeting the Fiscal Officer went through the required training to become CPIM certified. This allows the Fiscal Officer to invest in compliant options outside of just STAR Ohio should the need and desire arise. Additionally, this allowed them to complete the Auditor of State required Fiscal Integrity Act training for the 2024-2028 term.

Miscellaneous: City Trash Credit $1800 and Vendor List Cleanup Project (Informational)

After stopping by in person, the City has finally granted our $1,800 credit request for the trash service for cans that have not existed for about a decade which will be received as credits on our accounts. This past month the vendor list was completely cleaned within our accounting system. 1,400 inactive vendors that have had no activity since the switch to VIP in 2018 were deleted. For the remaining 400 vendors we reorganized their vendors and remit to codes into a new coding format making it much easier to add new vendors going forward. The end result is a dramatically cleaner, up-to-date, and accurate vendor list.

Property & Extension

It is noted that the Property & Extension Committee had nothing to report at this time.

Personnel

It is noted that the Personnel Committee had nothing to report at this time.

Materials & Equipment

Bookmobile Reception (Informational)

The Bookmobile Reception was successful with over 170 patrons touring the bookmobile and participating in the games offered. Unfortunately, the next day staff had to take the vehicle back to Farber in Columbus as it was discovered the vehicle had at least two leaks during the rainstorms.

Ms. Roberts motioned, seconded by Mrs. Morton, to approve the disposal of materials as presented on the list following disposal guidelines. On roll call, the members voted as follows: Mr. Salmons – yes, Mrs. Morton – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Policy

It is noted that the Policy Committee has nothing to report at this time.

Report of the Director

Public Library Funding in Biennial Budget

Amended Sub. HB 96, as passed by the House, proposes to create a line-item appropriation, instead of a percentage of the General Revenue Fund (GRF), to provide state funding to Ohio’s public libraries. This means the Public Library Fund (PLF) would no longer receive 1.7% of the state’s GRF as stated in permanent law. Instead, the PLF would be a line-item appropriation and vulnerable for elimination in the next state budget.

The proposed line-item appropriations are $490 million in FY26 and $500 million in FY27. It’s important to note that this proposal compared to Governor DeWine’s proposal still falls $90.8 million short for public libraries over the biennium. Governor DeWine’s proposal was to increase the PLF to 1.75%. Please note that this is a process and the state budget still has to work its way through the Ohio Senate with the final version to be presented to the Governor in late June.

Library Programs, Exhibits and Displays

The descriptions of programs, exhibits and displays for May – August 2025 are included for your review.

Unfinished Business

There is no unfinished business to report.

New Business

Mrs. Morton motioned, seconded by Ms. Roberts and unanimously carried, to approve to excuse Dr. Charles Kemp, Ms. Ruthann Brush, and Mrs. Kara Tieman from the April 17th, 2025 Board meeting.

Public Comment

The Board did not receive any public comment.

There being no further business, on motion duly made and seconded, adjournment was taken at 12:35 p.m.

Approved this 15th day of May, 2025.