The Trustees of the Scioto County Public Library met on this date at 12:31 p.m. On roll call, the following members were present: Mr. Ryan Salmons – President of the Board, Ms. Joan Roberts – Vice President of the Board, Mrs. Jennifer Schackart – Board Member, Mrs. Kara Tieman – Board Member, and Dr. Charles Kemp – Board Member. Representing the library were Paige Williams – Director, Linda Berry – Deputy Director, Travis McNeilan – Fiscal Officer, Keely Woloschek – HR Manager, and Katie Williams – Marketing Manager. The following visitors were present: Joseph Horsley.

Mr. Ryan Salmons, President of the Board, appointed Kara Tieman as Secretary Pro Tempore.

Dr. Kemp motioned, seconded by Mrs. Schackart, to approve the minutes of the Budget, Audit & Expenditure Committee Meeting, Special Meeting, Organizational Meeting, Property & Extension Committee Meeting, and Regular Meeting – January 14, 2025, and ordered them to be filed. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Dr. Kemp, to approve the January 2025 financial reports, subject to audit. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Ms. Roberts, to approve the January 2025 bills in the amount of $710,320.96 (including payroll). On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Audit, Budget, & Expenditures

Mrs. Tieman motioned, seconded by Mrs. Schackart, to approve the 2024 Capital Projects Fund Transfer in the amount of $4,231.50 from 101-00-5-9900 (Transfers – Out) to 401-00-4-9900 (Transfers – In). On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Dr. Kemp, to approve the revised 2024 Certificate of Total Amount from All Sources Available for Expenditures and Balances. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Mrs. Schackart, to approve the Year End Then and Now Payments totaling $17,544.79. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Dr. Kemp, to approve updating the deposit process to compile individual deposits together into a large deposit, safeguarding the money in a safe, and then taking the deposits to the bank twice a week effective as of February 21st, 2025. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Dr. Kemp, to approve the bank transfer from the Library’s Star Ohio account to the General account in the amount of $250,000. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

2024 Final Compilation Update – Payroll Clearing Adjustment and Besco Interest Correction (Informational)

The Bank Report and Statement of Cash were out of balance by $12,491.01 due to the amount of the payroll clearing account adjustment done in VIP back in October 2024 due to a reconciliation error message. After calling again, VIP realized they had done an improper adjustment which is why they were off balance. This was resolved on 2/13/2025. Additionally, in 2023 the Fiscal Officer had Millhuff-Stang do an entry to correct interest for the Besco Bequest that had been posted to the wrong revenue account during their compilation. This was corrected on the same call with VIP to fix it in the Library’s books as well.

Miscellaneous: City Trash Credit, ACH Switches, Cross-Training, AP Improvements (Informational)

The Portsmouth City water bills were being monitored closely to ensure they did not charge the Library for a dumpster while shopping for trash services. It was noticed that the bookmobile garage was getting charged for trash cans which we did not have. After researching and asking those who have been here, there did used to be cans there, but they disappeared about a decade ago. Travis went back and calculated that we paid $1805.96 in error since June 2018 (that is how far back paper support and current accounting system went). Travis requested a credit from the City. The Water Department Director stated typically they only go back 12 or 18 months, but that she was waiting to hear back from the City Manager and City Solicitor to see in an exception could be made.

AT&T and Rumpke are now two more recurring checks that have now been moved to ACH auto pay. The Library’s banking RFP is coming up within a year, and inquiries will be made about making it easier to set up ACH auto pay and seeing how much it would cost to pay things via ACH rather than check, especially given the increasing issues with the US Postal Service losing or delaying checks.

In January, Keely completed the bank reconciliations, did a large January check run, and cut some payroll clearing checks in VIP. This was to keep her updated and properly cross-trained on the processes as the Fiscal Officer back-up since she had not done most of them since before her leave last year. Additionally, it helps serve as another good check and balance to have someone else reconcile regularly.

Property & Extension

Dr. Kemp motioned, seconded by Ms. Roberts, to approve the payment of the Skeens invoice #2024/004 in the amount of $4,840.00 for the final payment of the original bid. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Dr. Kemp motioned, seconded by Ms. Roberts, to approve payment of Skeens invoice #2024/001 for work stoppage up to the amount of $47,798.50. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Personnel

It is noted that the Personnel Committee had nothing to report at this time.

Materials & Equipment

New Bookmobile (Informational)

The bookmobile was delivered on January 22nd. The Library will plan a reception soon and it will be in the St. Patrick’s Day Parade on Saturday, March 15th. The Board toured the bookmobile at the February meeting.

The Board tabled the motion to decide how to dispose of the old bookmobile.

Ms. Joan Roberts motioned, seconded by Dr. Kemp, to approve the Wi-Fi Service Agreement with META Solutions, which will supply both equipment and service for Wi-Fi throughout the system, for July 1, 2025 – June 30, 2030, in the amount of $43,159.20. On roll call, the members voted as follows: Mrs. Tieman – yes, Mr. Salmons – yes, Mrs. Schackart – yes, Dr. Kemp – yes, and Ms. Roberts – yes.

Policy

It is noted that the Policy Committee has nothing to report at this time.

Report of the Director

Hiring of Off-Duty Police Officers at Portsmouth Branch (Informational)

The Library has hired off-duty police officers to patrol the Portsmouth branch due to continued security and behavior issues with children visiting the Library after school. The Library immediately saw a decrease in behavioral issues once security started.

Unfinished Business

There is no unfinished business to report.

New Business

Mrs. Tieman motioned, seconded by Dr. Kemp and unanimously carried, to approve to excuse Mrs. Tamela Morton and Ms. Ruthann Brush from the February 20th, 2025 Board meeting.

Public Comment

The Board did not receive any public comment.

There being no further business, on motion duly made and seconded, adjournment was taken at 1:17 p.m.

Approved this 20th day of March, 2025.