The Trustees of the Scioto County Public Library met on this date at 12:02 pm. On roll call, the following members were present: Ms. Joan Roberts – Vice President, Ms. Ruthann Brush – Secretary, Mrs. Kara Tieman – Board Member, Mrs. Jennifer Schackart – Board Member, and Mrs. Tamela Morton – Board Member. Representing the library were Paige Williams – Director, Linda Berry – Deputy Director, and Travis McNeilan – Fiscal Officer. The following visitors were present: Joseph Horsley.

Mrs. Morton motioned, seconded by Mrs. Schackart, to approve the following Request for Proposal (RFP) for Bank Services for Depository:

Request for Banking Services Proposal

Introduction

The Scioto County Public Library (hereby referred to as “the Library”) is issuing this Request for Proposal (RFP) for depository services in accordance with sections 135.01 through 135.21 of the Ohio Revised Code (ORC). Specific requirements as outlined below shall be met or exceptions noted and approved by the Library. All applicants are required to comply with applicable federal and state laws, rules and regulations.

Commitment of the Financial Institution

The submission of a response to the RFP in no way constitutes a commitment by the Library to enter into a Bank Agreement.

Issuing Office

This RFP is being issued by the Library. The only individual who has authority to sign or obligate the Library to this solicitation is the Fiscal Officer.

Intent to Propose

All bidders must e-mail the Library at tmcneilan@yourppl.org by July 17, 2026 at 5:00 PM to state their intention to bid. A confirmation will be sent with receipt of bid intention.

Inquiries about this RFP

It is the policy of the Library to accept questions and inquiries from all potential bidders. The Fiscal Officer would prefer all questions and inquiries be in writing via e-mail to tmcneilan@yourppl.org. Banks should submit questions about the intent or content of this RFP and request clarification of any and all procedures used for this procurement prior to the submission of proposals.

The deadline for receipt of all inquiries is July 31, 2026 at 5:00 PM.

Any responses from the fiscal officer to questions received will be published in a timely manner by a response to all financial institutions that have stated their intention to submit a proposal according to this RFP. All responses shall be e-mailed by August 3, 2026 to all intended proposers.

Verbal Communication

Verbal communication from any Library employee concerning this RFP is not binding on the Library and shall, in no way, alter a specification, term or condition of this RFP.

Designation Schedule

• June 17, 2026 – Release of RFP
• July 17, 2026 – E-Mail to Fiscal Officer: Intention to Bid due from financial institutions
• July 31, 2026 – Cut-off for Inquiries
• August 3, 2026 – All responses to bank inquiries will be e-mailed
• August 7, 2026 – Due date for sealed bank responses
• August 18, 2026 – Finance Committee Review Meeting
• August 18, 2026 – Board Designation Meeting
• October 1, 2026 – Start date of new Bank Agreement
• October 1, 2026 – Target date of fully implemented bank services

Proposal Due Date

Two copies of the completed written responses to the RFP shall be received no later than 5:00 PM EST on August 7, 2026. Any written proposal received after the specified due date shall not be eligible for consideration. Furthermore, proposals/applications received prior to the due date shall remain sealed until the posted due date.

Mandatory Requirements

Banks shall submit the name, address, e-mail address and telephone number of an individual with authority to answer questions or provide clarification regarding their responses. Responses shall be submitted in a sealed envelope or package bearing the title “Sealed Bank Proposal” and include the bank’s name and address. The package must contain two (2) copies of the responses in the specified format and other supporting documents. Submissions shall be sent to:

Travis McNeilan, Fiscal Officer
Scioto County Public Library
1220 Gallia Street, Portsmouth, OH 45662

Financial Strength of the Provider

Pursuant to section 135.10 of the Ohio Revised Code: “Each application shall be accompanied by a financial statement of the applicant, under oath of its cashier, Fiscal Officer, or other officer, in such detail as to show the capital funds of the applicant, as of the date of its latest report to the superintendent of banks or comptroller of the currency, and adjusted to show any changes therein prior to the date of the application.”

Proposal Costs

The cost of developing a proposal is the responsibility of the financial institution and may not be charged to the Library.

Request for Banking Services Proposal

We will need a Memorandum of Agreement for Deposit of Public Funds to list the maximum amounts of our deposits by type. Balances that exceed FDIC insurance must have appropriate government securities as stated in the Ohio Revised Code to cover them in the event of a bank default.

Please provide the following information:

• Is an interest bearing checking account available to us?
• If not, do you offer a sweep for a checking account to an interest bearing account?
• What fees do you charge for deposit accounts? Please be detailed and thorough. Do you require minimum balances?
• Will a monthly statement be mailed to us for checking and savings accounts?
• Is online banking available? At what cost?
• Is online bill pay available? At what cost?
• Are you an ACH Originator; meaning that transfers from our account with you can be made electronically to deposit accounts our employees may have at other banks? What is the process for originating ACH transactions?
• What wire transfer fees would we have?
• What is your business day cut off time?
• Do you charge for rolled coin or using a coin counter?
• Do you have ATM and debit cards available?
• Do you have credit cards available? At what terms? Can multiple cards be issued with separate limits? Can the charges be combined on one bill with subtotals for each card? What are the rewards/benefits to your credit cards?
• What fraud protections do you have in place to stop unauthorized ACH withdrawals and check fraud? Are these protections included or are they additional charges?
• What is the process for authorizing ACH transactions that allow withdrawals from our account?
• How many physical locations do you have in Portsmouth, Ohio? How many physical locations do you have have in Scioto County?
• What options do you have for customer service when the library has a question or issue? (Physical in branch, email, phone, etc.) What days and hours are those options available? Will the Library have access to a dedicated support system?
• Do you participate in the Ohio Pooled Collateral System (OPCS)?
• Please explain how the implementation process would work if your proposal is accepted.
• Is there anything else you would like to share that has not been covered by these questions such as additional perks to banking with your institution?

Additional Items to Note – Deposit Limitation

Pursuant to section 135.03 of the ORC: “Any national bank located in the state and any bank as defined by section 1101.01 of the Revised Code, subject to inspection by the superintendent of financial institutions, is eligible to become a public depository, subject to sections 135.01 to 135.21 of the Revised Code. No bank shall receive or have on deposit at any one time public moneys, including public moneys as defined in section 135.31 of the Revised Code, in an aggregate amount in excess of thirty percent of its total assets, as shown in its latest report to the superintendent of financial institutions or comptroller of the currency.”

“Any domestic association as defined in section 1151.01 of the Revised Code, or any savings bank as defined in section 1161.01 of the Revised Code, authorized to accept deposits is eligible to become a public depository, subject to sections 135.01 to 135.21 of the Revised Code. No domestic association or savings bank shall receive or have on deposit at any one time public moneys, including public moneys as defined in section 135.31 of the Revised Code, in an aggregate amount in excess of thirty per cent of its total assets, as shown in its latest report to the superintendent of financial institutions or federal home loan bank board.”

Collateralization of Deposits

Each bank shall collateralize deposits pursuant to Chapter 135.18 or 135.181 of the ORC and shall enter into a valid collateral agreement with the Library. Please state whether the bank will be providing pooled or specific collateral.

On roll call, the members voted as follows: Mrs. Morton – yes, Mrs. Tieman – yes, Ms. Brush – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Tieman motioned, seconded by Mrs. Morton, to approve the bid from Roger Hemming Contractor LLC in the amount of $75,934.22 for replacing the roof with a metal roof at the New Boston branch. On roll call, the members voted as follows: Mrs. Morton – yes, Mrs. Tieman – yes, Ms. Brush – yes, Mrs. Schackart – yes, and Ms. Roberts – yes.

Mrs. Schackart motioned, seconded by Mrs. Morton and unanimously carried to excuse Mr. Salmons and Dr. Kemp from the June 16th, 2026 Special Meeting.

The Board did not receive any public comment.

There being no further business, on motion duly made and seconded, adjournment was taken at 12:24 pm.

Approved this 21st day of July, 2026.